Predefined passwords for encrypted emails
Users have to specify a password in the message's subject line when composing encrypted message. This can be cumbersome and error prone, particularly if messages are sent repeatedly to the same recipient.Predefined Passwords
Non-admin users in Xeams can assign default passwords to recipients they usually send encrypted messages to. For example, a doctor's office can create predefined passwords for their clients.Steps
- Log in to the web interface.
- If you're the administrator, click Home/Plugins, click Manage for end-to-end plugin and then click the button for Passwords
- If you're an end-user, click End-To-End Encryption under Home
- Enter an email address and associated password for a desired recipient
How it works
Following table describes several use-cases for this feature.| Use-Case | Description |
|---|---|
| User did not encrypt and message does NOT contain any sensitive keywords. | In this case, the message will be sent in clear without encryption. Xeams will not modify the original subject line. |
| User did not encrypt but message contains sensitive keywords. | In this case the system will automatically encrypt the message using the password assigned by the sender for this recipient.
Message will be rejected if a predefined password is not created, forcing the sender to manually encrypt the message by applying a suffix
in the subject. Subject line will be modified |
| Message does not contain any sensitive data but sender wants to encrypt. | There are two choice to specify a password for encryption:
|